Tips and Tricks with Reports

Xello's powerful Reports tool helps you easily and quickly run accurate reports on a wide range of features and activities - from student logins, to how many students have completed their assessments, to which suggested career is the most popular.


Xello has dynamic filters, so from any list or report, you can narrow your results through the Filter button in the top right corner. Filters combine different criteria to find exactly what you're looking for. The filters available are customized to the list or report you're viewing.

A report can be run to include an entire school population, or a small group with only a handful of students.

Sort Your Lists

Easily view the data in the order most important to you. From the top of any table, click a column heading to sort the table by that column.

Create Groups from Reports

Improve engagement and interaction with your students by grouping them based on their interests, saved careers, Lesson completion, or anything else you've discovered nestled in the data. Create an Assignment or Add a Dashboard Resource specific to that group.

For example:

  1. Under Student Work, click Select Report and select Suggested Clusters.
  2. From the list, click Medical & Health to open the list of students who have Medical & Health as a Suggested Cluster.
  3. From the top of the list, click Add to Group and select Create New Group.
  4. Give the group a name, and click Create.

Data & Export

A quick hint about a feature that works similarly to the Reports tool under Features but is spread throughout your Educator Account: the Data & Export tool. Use this tool to export almost any list in Xello to a spreadsheet that's exported to your computer for you to view and manage.

To export a list to a spreadsheet or .csv file:

  1. In your Educator Account, from the top of nearly every list, click Data & Export to open a drop-down.
  2. From the drop-down, click the checkbox of each table column you would like to include.
  3. From the bottom of the drop-down, under the Export Data section, click the Excel button to export it to an Excel spreadsheet, or click the CSV button to export it to a .csv file.

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