How Students Request Documents for Common App

Common App

For colleges that have teamed up with Common App for the application process, students use Xello to request their counselor send the necessary documents, such as their transcripts, to the colleges of their choice. Additionally, they use Xello to request an educator at their school write them a Teacher Evaluation that will be sent to each of the colleges on their College List.

Students can see which colleges have teamed up with Common App by the logo next to the college name in the College Planning section in Xello.

Students will only need to assign a counselor once. After the counselor has received the first request, the counselor will send the student’s transcript and necessary forms to every Common App college the student has saved for college applications.

The same applies for Teacher Evaluations. Students request an evaluation and the teacher need only fill it out once to send it to each Common App college the student has requested of them.

Note: Only colleges that have teamed up with Common App will use this workflow to request Counselor Forms (including transcripts) or Teacher Evaluations (or recommendation letters) be sent. For information on how to send a Transcript or recommendation letter to a college without Common App, check out: How Students Request a Transcript or How Students Request a Recommendation Letter.

Assign a Counselor to Send Forms for Common App Colleges

How students request their necessary application forms, including transcripts, be sent to Common App colleges:

  1. From their Student Dashboard, under Goals & Plans, students click College Planning.
  2. They click View My Applications to see the full list of colleges they’re tracking.
  3. They click on a college with the Common App logo to open a brief profile of that college.
  4. Next to Counselor Forms, they click Assign Counselor to open the list of counselors at their school.
  5. They choose their counselor and click Select.
    • They have the option to deselect and Remove that counselor to select another.
  6. The student clicks Next Send and is returned to the college page.
    • A banner at the top of the page indicates success.

Teacher Evaluations for Common App Colleges

How students request a Teacher Evaluation be sent to Common App colleges:

  1. They navigate to the college they want a Teacher Evaluation sent.
    • For a reminder, follow steps 1 through 3 above.
  2. Next to Teacher Evaluations, they click Request to open the list of every educator at their school in Xello.
  3. They choose the referrer they'd like and click Select to begin filling out the Teacher Evaluation request.
  4. Once finished, they click Send and are returned to the college page.
    • A banner at the top of the page indicates success.


FYI: To share this short video with your students, use this YouTube link: https://youtu.be/HCZLmoYTHYw. Link to it on their Dashboard Resources, place it in an assignment, or message your groups so all your students know how to request documents for their Common App college applications.

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