Educators and portfolios

Educators and portfolios in Xello 6-12

Educator

Xello 6-12 Time

5 minutes

Xello Portfolios lets students highlight the self-exploration and planning they’ve done in Xello and add their own artifacts, like photos, videos, and journal entries. Portfolios can be used across departments to support everything from science projects to talent profiles to work-based learning experiences and more.

Meanwhile, educators can easily view student portfolios and track completion across student groups to ensure graduation requirements have been met. Depending on their access level, educators can also turn on or off the shareable portfolio toggle.

View a student's portfolio

You can check out a student's portfolio by viewing their profile.

To view a student's portfolio:

In the search bar located at the top of any page in your educator account, enter the student's name or ID.
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Tip: Alternatively, from the left menu, click Students and select Student list to browse the full list of students.
Click on the student's name. The About student tab of their profile opens.
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Click on the Portfolios tab.
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Click on a portfolio title to open and view the student's completed portfolio.
To turn on or off sharing, flip the Sharing allowed toggle.
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Note: This toggle will not show if shareable portfolios are disabled at the school or region level.

Shareable portfolios

If portfolio sharing is enabled by the educator, students can generate a link and share it with anyone publicly.

By default, the shareable link is turned off for all students. This includes newly added students to a school or region, and 6th grade students added at the beginning of the school year.

Educators who can turn on or off portfolio sharing:

Access level	Permission
Administrator access	Can toggle at the school or region level through settings
User level access	Can toggle individual students and at bulk level
Limited access	Can only toggle for students assigned to them

FYI: To learn more about educator access and permissions, check out Educator permissions.

Where to access the shareable link

There are three levels at which the shareable toggle can be switched on or off:

District or school level
Student list or groups
Individual student profile

District or s chool level

An educator with Administrator access can enable or disable the toggle for all students in the district or school. From the left menu of their educator account in Xello, they click Settings, and switch the toggle.

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If the toggle has been switched to NO, this will remove access to the toggle on student lists and groups, and on individual student profiles. The shareable link will not be available for students when they access Portfolios in their Xello account.

Student list or groups

To turn on or off the shareable toggle at bulk level, educators can select multiple students from a student list and use the Portfolio sharing dropdown.

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Use Filters to narrow the list to students in a grade, within an alphabetical range, assigned to a specific educator, and more.

To turn on or off access for students in a group, locate the student group and click See in student list. Select the students in the group and use the Portfolio sharing dropdown.

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Use Data options and select Portfolio sharing to add a column to the list so you can easily see which students have the shareable link enabled.

Individual student

To switch an individual student's shareable portfolio, access the toggle on the student's profile. For a reminder on how to access a student profile, check out View a student's portfolio above.