About Mass Export and Print

userEducator & Xello Admin Xello productXello 6-12 Time3 minutes

Use the mass export tool to aggregate student work into one PDF for easy printing and record-keeping capabilities. Send the print-outs home with your students for a parent or guardian's signature for accountability or store them internally for proof of mandate compliance.

Before you can mass print, you need to mass export to a PDF. You'll be printing the student data from the generated PDFs where you've selected what data you'd like to export and in what format. Or, instead of printing, import the PDFs to your Student Information System (SIS).

Follow the tips below to customize the PDF content and output.

Filter the Student List

Narrow the student list by one of the filter options such as grade, educator, group, or more. From the top right of the student list, click Filters and select the fields by which you'd like to filter the student list. Once you've made your choices, from the bottom of the Filters window, click Apply.

Print Options

Depending on the grade range, you can choose between three different print options:

  Included in the print option
Student Profile Identical to the printable student profile in Educator Tools. Features include student work on their About Me page, Matchmaker assessments, saved Options, Goals & Plans, and any uploaded Storyboard files.
Course Requests Identical to the printable course requests in Educator Tools. Includes the total number of courses requested, the course codes, and number of credits they're worth. Course requests can be exported for students in eighth grade and older.
4-Year Plan Identical to the printable course plan in Educator Tools. Includes the students' graduation progress, any specializations, and planned courses over four years. 4-year plans can be exported for students in eighth grade and older.
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noteNote: If you don't see Course Requests or 4-Year Plan as an option, your school may not have Courses & Diplomas enabled.

Include a Signature Line

You have the option to add a signature line at the end of one, two or all three, of the print options. For example, you could choose to include the line at the end of the course request and 4-year plan, but opt not to include it on the student profile.

The signature line will include a space for the student, guardian, and counselor each to sign.

Choose an Export Format

Select the format you'd like to export the PDF. The available formats are:

Export format Included in the export
Standard Every PDF is compiled into one file for single-sided printing.
Eco Every PDF is compiled into one file for double-sided printing. This is easy to save paper while mass printing. A blank page will be added where necessary between student files to avoid different students' data on the same page when printing on both sides of the paper.
Individual PDFs for each student One PDF will be generated per student. All the student PDFs will be exported in one .zip file for extraction. This is ideal if you plan on importing the PDFs into your school's SIS.
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