Tracking CCMR Indicators for Texas Schools
In this article

The new Texas CCMR Tracker evolves from a manual checklist tool into a centralized, strategic report designed to help districts not just track CCMR—but actively improve it by aligning people, data, and action. While the previous version relied on manual completion tracking, the new solution automatically centralizes data from multiple sources including Xello, your SIS, and scheduled uploads to provide real-time visibility into performance across your district and schools. Beyond just recording "met" indicators, the tracker now features proactive "planned vs. completed" monitoring and will soon include Outcomes Bonus funding projections to help districts manage financial risk. By integrating indicator tracking directly into student action planning, it empowers you and other school staff to identify gaps early and improve CCMR outcomes through proactive intervention.

Students Planning & Completion

When the visibility for the CCMR Tracker is toggled to ON, students can identify the indicators they're planning to complete and track those they've completed.

Manage visibility for students

You can manage student access to the Texas CCMR Tracker and individual indicators from your educator tools in Xello.

noteNote: Only those with administrator access can create or make these changes. To learn more about educator access and permissions, read the article on Educator permissions.
  1. From your educator account, click Reports and select Texas CCMR Tracker.
    The Reports menu is open and the cursor is clicking Texas CCMR Tracker
    Click to enlarge
    The Reports menu is open and the cursor is clicking Texas CCMR Tracker
  2. At the top of the page, click Manage.
    On the Texas CCMR Tracker report page, the cursor is clicking Manage.
    Click to enlarge
    On the Texas CCMR Tracker report page, the cursor is clicking Manage.
  3. Choose whether or not students will see the CCMR Tracker within the Plans section, if they can also plan the indicators they want to pursue, and the grade range.
    The 'Manage' modal is open with the options to toggle 'Visible to students' and 'Show Planned'. There is also the option to select a reporting grade range.
    Click to enlarge
    The 'Manage' modal is open with the options to toggle 'Visible to students' and 'Show Planned'. There is also the option to select a reporting grade range.
  4. Click Save to confirm the settings.
  5. To manage the visibility of individual indicators, locate the indicator and click its name to open the requirement details modal.
  6. Update the Visible to students toggle to Yes or No.
    On the Requirements detail modal, the 'Visible to students' toggle is highlighted.
    Click to enlarge
    On the Requirements detail modal, the 'Visible to students' toggle is highlighted.

How students plan and track CCMR indicators

Students can plan and track their CCMR Indicator requirements in Xello when visibility is enabled for their grade level.

Students access the CCMR Tracker from the Plans menu.

A student's Xello dashboard with the Plan menu open and the cursor clicking Texas CCMR.
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A student's Xello dashboard with the Plan menu open and the cursor clicking Texas CCMR.

A green progress bar at the top of the page lets students know when they’ve met at least one approved readiness indicator. Once they click in, students will find the list of the indicators, including the type of indicator and a description. They have the option to check off the ones they plan to complete. The student cannot change any indicators that have been set to complete.

A student's Texas CCMR Tracker with some of the requirements met and others planned.
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A student's Texas CCMR Tracker with some of the requirements met and others planned.

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CCMR Indicator Tracking

Data source formats

Indicator completion tracking is dependent on your district’s report set up. Each indicator will rely on 1 of 3 source formats:

Format Description

Xello automated

Xello tracks requirement fulfillment through specific Xello features, like Credentials, Volunteer experiences, and Course Planner.

Simple upload

District or educators handle requirement fulfillment through either Yes/No file uploads, copy/paste student IDs, or student search.

Template upload

District uploads a CSV file containing a series of columns for each student. Xello validates the file for accuracy before updating requirement fulfillment.

For Simple or Template uploads, your district may have scheduled these uploads to automatically update through a secure file transfer with Xello. Scheduled uploads will be indicated with a calendar icon within the reporting table.

Format Description

Scheduled simple upload

District tracks requirement fulfillment through an automated Yes/No secure file transfer. Optionally, educators copy/paste student IDs or search/select students to record fulfillment.

Scheduled template upload

District tracks requirement fulfillment through an automated file transfer that contains a series of columns for each student. Xello validates the file for accuracy before updating requirement fulfillment.

Track indicators in the student profile

You can review the status of a student’s CCMR indicators in their student profile.

  1. In the search bar located at the top of any page in your educator account, enter the student's name or ID.
    Search bar in Xello educator account highlighted with cursor hovering
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    Search bar in Xello educator account highlighted with cursor hovering
    tipTip: Alternatively, from the left menu, click Students and select Student list to browse the full list of students.
  2. Click on the student's name. The About student tab of their profile opens.
    Click to enlarge
    pointer hovering over search bar
  3. Click the Texas CCMR Tracker tab.
    A student's profile in an educator account in Xello. The cursor is clicking the Texas CCMR Tracker tab.
    Click to enlarge
    A student's profile in an educator account in Xello. The cursor is clicking the Texas CCMR Tracker tab.
  4. If an indicator has more than 1 requirement, click the plus icon to expand the nested requirement details.
  5. A green checkmark and ‘Complete’ identifies the indicator(s) the student has completed. A grey checkbox identifies the indicator(s) the student plans to complete.
    A student's profile in an educator account in Xello. The Texas CCMR Tracker tab is open. The student has some requirements met, and some requirements planned.
    Click to enlarge
    A student's profile in an educator account in Xello. The Texas CCMR Tracker tab is open. The student has some requirements met, and some requirements planned.
    noteNote: Students can select which indicators they plan to complete; they cannot enter or modify completion data.

Update student completion data

You have the option to manually update the completion status for one or more students regarding a specific CCMR indicator directly within the report. This is dependent on the data source format for the CCMR indicator you wish to record and your permission access level.

Follow these steps for those indicators you have permission to upload completion for:

  1. From your educator account, click Reports and select Texas CCMR Tracker.
    The Reports menu is open and the cursor is clicking Texas CCMR Tracker
    Click to enlarge
    The Reports menu is open and the cursor is clicking Texas CCMR Tracker
  2. Locate the requirement you need to update.
    noteNote: To review the requirement details, select the requirement name.
  3. Next to the requirement, click the three-dot menu and select Upload file.
    The Texas CCMR Tracker report page is opent. Next to a requirement, the three-dot menu is open with the option to 'Upload file'
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    The Texas CCMR Tracker report page is opent. Next to a requirement, the three-dot menu is open with the option to 'Upload file'
    noteNote: For Simple upload formats you will also have the option to add student results. Click Add student results to paste student IDs or Search for students by name to mark specific students as complete.
  4. Click Download sample CSV for the data file template.
    The 'Upload file' page for a requirement called 'Earn an Associate Degree'. The 'Download sample CSV' link is highlighted.
    Click to enlarge
    The 'Upload file' page for a requirement called 'Earn an Associate Degree'. The 'Download sample CSV' link is highlighted.
  5. Update the CSV template with the required data.
  6. Click Upload file to drag and drop the file or select it from your device.
  7. A summary of your import will display on screen. If there are any issues with the import the details will appear under Warnings or Errors. Fix any issues in your file and re-upload if necessary.
  8. Click Upload # records to complete the import.
    The 'Upload file' page for a requirement called 'Earn an Associate Degree'. The records have been imported. There is a list of 11 students with their IDs. The cursor is clicking 'Upload 11 records'.
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    The 'Upload file' page for a requirement called 'Earn an Associate Degree'. The records have been imported. There is a list of 11 students with their IDs. The cursor is clicking 'Upload 11 records'.
  9. A banner at the top of the page will confirm the import was successful.
  10. Return to the Texas CCMR Tracker report to confirm the imported file has been reflected. Click Reports and select Texas CCMR Tracker. Verify the percentage and student count has increased for the indicator requirement you imported.

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Run Reports on CCMR Indicators

You can run reports on your students' CCMR Indicator status.

FYIFYI: To learn how to group students based on report results, sort the lists in reports, filter the data, and more, check out Tips and tricks with Reports.

To run a report on students' CCMR Indicator status:

  1. From your educator account, click Reports and select Texas CCMR Tracker.
    The Reports menu is open and the cursor is clicking Texas CCMR Tracker
    Click to enlarge
    The Reports menu is open and the cursor is clicking Texas CCMR Tracker
  2. At the top of the table, click Overall progress.
    On the Texas CCMR Tracker report page, the cursor has clicked 'Overall progress' to open a flyout view of the report.
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    On the Texas CCMR Tracker report page, the cursor has clicked 'Overall progress' to open a flyout view of the report.
  3. To see the complete list of students and their completion status, click View report. From this report, you can select multiple students to add to a group or send a message to.
    tipTip: Select only those grades, school name, or completion status to view a filtered view of the report.
  4. Click Export to download a copy of the current report as a CSV or Excel file. Or to return to the previous view, at the top of the report, click X.
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