Run reports on Events in Xello
userEducator & Xello Admin Xello productXello 6-12 Time2 minutes

Run a report on Events to view total registered students, see which colleges or institutions are attending, and track student registrations across individual events or your entire district.

FYIFYI: To learn how to group students based on report results, sort the lists in reports, filter the data, and more, check out Tips and tricks with reports.
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Run a report on Events

Use the main Events report to view a high-level list of all events recorded in Xello. This view gives you a quick snapshot of upcoming and past events, allowing you to see which institutions are participating and how many students have registered before drilling down into individual event details.

To run a report on Events:

  1. From your educator account, click Reports and select Events.
    Educator account in Xello with the left menu highlighted. The Reports menu is open and the cursor is clicking Events.
    Click to enlarge
    Educator account in Xello with the left menu highlighted. The Reports menu is open and the cursor is clicking Events.
  2. View the list of Events added to Xello with their registered institutions and students.
    Events report in Xello. There are four events listed with registered institutions and registered students.
    Click to enlarge
    Events report in Xello. There are four events listed with registered institutions and registered students.
    • Click a column header to sort the table by that column.
    • Use Filters to narrow the data by grade, dates, event type, or registered institution.
    • Click Data options to select columns to show or hide, or to export the data to Excel or CSV.
    • Click Save to access this view later in your Reports hub.
  3. Click an event name to view the list of students who have registered for that specific event, including their student ID and grade.

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Run a report on Events by student

Use the Events by student report to view a student list of student registration data. This view is helpful for identifying which individual students are actively engaging with upcoming events and checking how many total events a student has signed up for.

To run a report on Events by student: 

  1. From your educator account, click Reports and select Events.
    Educator account in Xello with the left menu highlighted. The Reports menu is open and the cursor is clicking Events.
    Click to enlarge
    Educator account in Xello with the left menu highlighted. The Reports menu is open and the cursor is clicking Events.
  2. From the dropdown menu at the top of the table, click Events by student.
    Events report in Xello. The Events dropdown is highlighted with the option to view the report of Events or Events by student.
    Click to enlarge
    Events report in Xello. The Events dropdown is highlighted with the option to view the report of Events or Events by student.
  3. View the list of students who have registered for an event in Xello.
    Events by student report. There is a list of students with their ID, grade, the name of the event they registered for, the date of the event, and the registered institutions.
    Click to enlarge
    Events by student report. There is a list of students with their ID, grade, the name of the event they registered for, the date of the event, and the registered institutions.
    • Click a column header to sort the table by that column.
    • Use Filters to narrow the data by grade, dates, event type, registered institution, assigned primary advisor for the student and more.
    • Click Data options to select columns to show or hide, or to export the data to Excel or CSV.
    • Click Save to access this view later in your Reports hub.
  4. Click a student's name to open their student profile and review their overall progress.
  5. Click an event name to open the full list of students registered for that specific event.
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