View and send a fee waiver to the institution
userEducator Xello productXello 6-12 Time2 minutes

When a student has requested their fee waiver form be sent to an institution, you can send it from your educator account in Xello.

Xello has teamed up with Parchment to streamline the delivery of college applications to higher education institutions. For most colleges, you'll send the fee waiver straight to the institution using Parchment. If the college isn't in Parchment's network, you'll enter the institution's email.

In this article

View form

Before sending the fee waiver form to the institution, you may want to review what the student has uploaded for you to send.

TipTip: Complete the Authorized Official section of the form before uploading it to a Dashboard resource for your students to download and fill in. This will save you from manually editing each student's fee waiver before sending it to the institution. For more details on how to do this, check out Share the fee waiver form in Xellonew tab.

To view the student's fee waiver form:

  1. From your educator account, under Features, click College and select Application manager.
    Educator account in Xello. In the left menu, Features is open. The College menu is also open and the cursor is selecting Application manager.
    Click to enlarge
    Educator account in Xello. In the left menu, Features is open. The College menu is also open and the cursor is selecting Application manager.
    • Or, from your dashboard, click the College applications banner.
  2. In the relevant Document requests tile (Initial, Mid-year, or Final), click the number next to fee waiver. This will open the list of incomplete document requests that include the fee waiver you selected.
    College applications page in Xello. The tile called "Initial" is highlighted. The cursor is clicking the number next to Application fee waivers to open the list of student requests filtered by fee waivers.
    Click to enlarge
    College applications page in Xello. The tile called "Initial" is highlighted. The cursor is clicking the number next to Application fee waivers to open the list of student requests filtered by fee waivers.
  3. Browse or use the search bar directly above the student list to search for the student whose request you plan to complete.
    Document requests page in Xello. The search bar is highlighted
    Click to enlarge
    Document requests page in Xello. The search bar is highlighted
  4. Locate the student and click the progress wheel to open a side panel with the student's requests.
  5. Next to the fee waiver request, click the three-dot menu and select View form.
    Student's list of college document requests. They've requested a NACAC Admission Application fee waiver. The three-dot menu is open and the cursor is clicking View form.
    Click to enlarge
    Student's list of college document requests. They've requested a NACAC Admission Application fee waiver. The three-dot menu is open and the cursor is clicking View form.
  6. The form will appear on top of the current screen.
  7. If you need to make edits, such as adding the Authorized Official section, click the download button at the top of the form. Make your edits and follow Upload new form below.

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Upload new form

If you need to add the Authorized Official section or the name of the institution to the student's completed form, you can download their form, make your addition, and then upload the form back into Xello to send to the institution.

To upload a new form:

  1. From your educator account, under Features, click College and select Application manager.
    Educator account in Xello. In the left menu, Features is open. The College menu is also open and the cursor is selecting Application manager.
    Click to enlarge
    Educator account in Xello. In the left menu, Features is open. The College menu is also open and the cursor is selecting Application manager.
    • Or, from your dashboard, click the College applications banner.
  2. In the relevant Document requests tile (Initial, Mid-year, or Final), click the number next to fee waiver. This will open the list of incomplete document requests that include the fee waiver you selected.
    College applications page in Xello. The tile called "Initial" is highlighted. The cursor is clicking the number next to Application fee waivers to open the list of student requests filtered by fee waivers.
    Click to enlarge
    College applications page in Xello. The tile called "Initial" is highlighted. The cursor is clicking the number next to Application fee waivers to open the list of student requests filtered by fee waivers.
  3. Browse or use the search bar directly above the student list to search for the student whose request you plan to complete.
    Document requests page in Xello. The search bar is highlighted
    Click to enlarge
    Document requests page in Xello. The search bar is highlighted
  4. Locate the student and click the progress wheel to open a side panel with the student's requests.
  5. Next to the fee waiver request, click the three-dot menu and select Upload new form.
    Student's list of college document requests. They've requested a NACAC Admission Application fee waiver. The three-dot menu is open and the cursor is clicking View form.
    Click to enlarge
    Student's list of college document requests. They've requested a NACAC Admission Application fee waiver. The three-dot menu is open and the cursor is clicking View form.
  6. A modal opens with the option to drag & drop the file, or choose a local file. Locate the updated fee waiver form and click Add.
  7. Confirm it's the correct file and click Upload to replace the original fee waiver with your new one.

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Send the form to the institution

When you're ready to send the completed fee waiver form to the institution, you'll use either Parchment's network or enter the institution's email.

To send the fee waiver form to the institution:

  1. From your educator account, under Features, click College and select Application manager.
    Educator account in Xello. In the left menu, Features is open. The College menu is also open and the cursor is selecting Application manager.
    Click to enlarge
    Educator account in Xello. In the left menu, Features is open. The College menu is also open and the cursor is selecting Application manager.
    • Or, from your dashboard, click the College applications banner.
  2. In the relevant Document requests tile (Initial, Mid-year, or Final), click the number next to fee waiver. This will open the list of incomplete document requests that include the fee waiver you selected.
    College applications page in Xello. The tile called "Initial" is highlighted. The cursor is clicking the number next to Application fee waivers to open the list of student requests filtered by fee waivers.
    Click to enlarge
    College applications page in Xello. The tile called "Initial" is highlighted. The cursor is clicking the number next to Application fee waivers to open the list of student requests filtered by fee waivers.
  3. Browse or use the search bar directly above the student list to search for the student whose request you plan to complete.
    Document requests page in Xello. The search bar is highlighted
    Click to enlarge
    Document requests page in Xello. The search bar is highlighted
  4. Locate the student and click the progress wheel to open a side panel with the student's requests.
  5. Next to the fee waiver request, click the three-dot menu and select Send form.
    Student's list of college document requests. They've requested a NACAC Admission Application fee waiver. The three-dot menu is open and the cursor is clicking Send form.
    Click to enlarge
    Student's list of college document requests. They've requested a NACAC Admission Application fee waiver. The three-dot menu is open and the cursor is clicking Send form.
  6. If the institution is in Parchment's network, a message will confirm you're ready to send it. If the institution is not in Parchment's network, enter the email address.
  7. Click Send.
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