Surveys in Xello help educators track student progress towards their goals, and can help educators to provide personalised support and guidance for their students based on survey responses.

Build your survey with a variety of different types of questions, choose between making the questions required or optional, include a due date, and even allow for multiple submissions.

Admin can create a survey and assign it to groups at the regional or school level. Educators can create and publish a survey in Xello for student groups at the school.

Create a survey

Administrators and educators can create a new survey. Assign the survey to a student group to easily track who received and completed the survey, and later run a report on the submissions.

To create a new survey:

1. From your educator account, click Features and select Surveys.
   

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2. Click Add survey.
   

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3. Fill out the Survey details. This includes a title, a brief description of the survey, the due date if applicable, and whether the survey can have multiple submissions by the student.
4. Add Recipients. Select an existing group of students, or create a new group.
   FYI: Clicking Create a group in the survey will redirect you to Student groups in Xello where you can create a new group. Don't worry, all your work will be saved and you can return to the survey to add the group you've just created.
5. To start adding survey questions, click Add first question.
   

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   Note: No need to worry about adding standard student data (name, ID, year, and school). These are automatically included in the survey results for you.
6. Begin adding your questions. Check out Types of questions below for further information on the different kinds of questions you can add.
7. Add a thank you and confirmation message for when the student has finished the survey.
8. At any point while creating the survey, click Preview to see what it'll look like for your students.
   

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9. Once you're done, click Publish. It will immediately be available on the student dashboard for them to complete.
   Tip: If you're not ready to publish and make it available for your students, click Save at the bottom left to keep your work and return to it later.

Types of questions

There are several different kinds of questions you can add.

Copy a survey

If there's an existing survey with similar questions to a new survey you'd like to create, you can copy the existing survey to save yourself some time.

To copy a survey:

1. From your educator account, click Features and select Surveys.
   

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2. Find the survey you want to copy and click the three dot menu next to it. Select Copy.
   

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3. A copied version of the survey will open. The title will be appended with (copy). Otherwise, the survey details and questions will be the same.
4. Make any edits. When ready, click Publish. It will immediately be available on the student dashboard for them to complete.
   Tip: If you're not ready to publish and make it available for your students, click Save at the bottom left to keep your work and return to it later.

Edit a survey

If no students have begun completing a survey, you can go in and edit it. However, once a student has submitted answers or have saved a draft of their answers, the survey can no longer be edited. A banner at the top of the survey will indicate that it cannot be edited.

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Note: Xello Admin can edit any school-based survey. Those with User or Limited access can only edit their own surveys. For more information about permissions in Xello, check out Educator permissions.

To edit a survey that has not been started by students: 

1. From your educator account, click Features and select Surveys.
   

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2. Click on the survey you want to edit.
3. Make your changes and click Publish. It will immediately be available on the student dashboard for them to complete.
   Tip: If you're not ready to publish and make it available for your students, click Save at the bottom left to keep your work and return to it later.

Close a survey

When you want to prevent students from submitting any further responses, you can close it. The responses will still show in reports and can be viewed on student profiles.

Once responses have been submitted by students, closing a survey is ideal so you can track and compare to previous survey data. If you don't wish to see responses or include them in reports, it might be better for you to Archive the survey.

Surveys can be opened again following the same steps below.

To close a survey: 

1. From your educator account, click Features and select Surveys.
   

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2. Find the survey you want to close and click the three dot menu next to it. Select Close.
   

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3. The status of the survey will change to Closed.

Archive a survey

If you no longer want to receive submissions from your students and also do not want submitted responses to show in reports or on student profiles, you can archive the survey.

After archiving a survey, it will no longer appear on student dashboards or in any reports you run.

Surveys can be unarchived. If you unarchive a survey, it will return to the same status as when it was archived (open, closed, or not active), and will immediately show on student dashboards, and in reports.

To archive a survey: 

1. From your educator account, click Features and select Surveys.
   

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2. Find the survey you want to close and click the three dot menu next to it. Select Archive.
   

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3. The survey will move to the Archive tab. Click the tab to find it again and unarchive if needed.