Educator permissions

Educator & Xello Admin Time

2 minutes

Xello has three main educator access types, each providing a different level of access to program settings and student information.

If you have Work-related learning enabled at your school, there are additional educator permissions, depending on your role.

Find out your permissions

To check your own permissions, click your name in the top right corner of your educator account, select Profile, and view the Permissions section.

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Xello's educator access types

The three permission levels for Xello are:

Administrator access

Administrators make sure the program is configured to meet student and educator needs. Administrators can change system settings, Add an educator account , Assign a student, and access all features and student profiles.

User level access

Users work with students or other educators. Users cannot change system settings or create new educator accounts. These users can access full profile details for all students at their institution. This is the most common access type.

Limited access

Limited access educators work with small groups of students and require access to only those student profiles. These users can see directory information (name, year, student number) for all students; they can only access the full profiles of students for which they have an approved educator assignment.

Work-related learning roles

Work-related learning (WRL) in Xello has different roles for educators and admin, each with specific permissions and abilities to help manage student work. These roles provide a streamlined way to handle WRL activities, such as student requests and opportunities, or adding companies and contacts.

WRL role	Visibility and capabilities
No WRL role (Assigned by default) No specific Work-related learning responsibilities.	Users with No WRL role have limited access to the system. Can see student requests and opportunities but cannot manage them. Can export and filter WRL tables.
WRL Coordinator (School or region level) Work with students to manage their Work-related learning activities.	Has all the capabilities of an educator with No WRL role assigned. Coordinators work with students to manage their Work-related learning activities. Can manage student requests, which includes changing their status and adding information, files, or hours on behalf of students. Can approve or decline student-added opportunities. Is the minimum role required to review and confirm student hours.
WRL Administrator (School level) Manage companies, contacts, and opportunities relevant to their school.	Has all the capabilities of a WRL Coordinator. Can add companies and contacts. Can create opportunities limited to their specific school and by year. Can approve and publish opportunities posted by employers. Can set e-verification requirements for opportunities they create. Can access and manage WRL settings. Can filter data to see information relevant to their school.
WRL Administrator (Regional level) Manage companies, contacts, and opportunities relevant to all schools/institutions within the region.	Has all the capabilities of a WRL Coordinator. Has comprehensive visibility into all WRL data for students across all schools in their region. Can filter student opportunities and requests by school. Can add companies and contacts at the region level. Can create opportunities available to students in their district and limit them to specific schools. Can change e-verification requirements for opportunities in bulk. Can access and manage WRL settings.

To learn which role you've been assigned:

From the top right corner of your educator account, click your name and select Profile to open your profile page.
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Scroll down to the Permissions section.
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