Document centre in WRL
userWBL Admin & CoordinatorTime6 minutes

When it comes to helping students with Work-related learning, managing documentation such as templates, forms, and safety lists is an important factor. However, managing all these documents across multiple schools and regions can quickly become a logistical hurdle.

Consider the WRL Document centre a centralised hub for resource management, ensuring that every coordinator and administrator has the exact tools they need at their fingertips.

noteNote: This is for educators who are assigned the role of WRL Administrator or WRL Coordinator. To learn more, about WRL permissions, check out Work-related learning roles.

In this article

Add a document

All document management, including adding new documents, can be done from the Document centre. Any documents you add will be visible to WRL admin and coordinators in linked schools and districts. For more details about who can view which documents, check out Sharing hierarchy below.

To add a document:

  1. From your educator account, click Features and select Work-related learning.
    Educator account in Xello, Opportunities selected from side menu
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    Educator account in Xello, Opportunities selected from side menu
  2. From the Work-related learning page, next to Document centre, click View.
    Work-based learning dashboard in Xello and the cursor is clicking View next to Document center
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    Work-based learning dashboard in Xello and the cursor is clicking View next to Document center
  3. Click Add document.
    Document center in Xello and the cursor is clicking Add document
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    Document center in Xello and the cursor is clicking Add document
  4. Fill in the Document details. A name for the document is required, but a description is optional.
    The Add document window in Xello. There are fields to enter a name and description for the document. There is an Add file button to upload the file.
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    The Add document window in Xello. There are fields to enter a name and description for the document. There is an Add file button to upload the file.
  5. Click Add file to drag and drop or choose the file locally from your device.
  6. Click Add document.
    • A success banner will indicate the document has been uploaded.

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Work with added documents

Once a document has been added, you can view and download the document, edit the details, or delete the document.

To work with uploaded documents:

  1. From your educator account, click Features and select Work-related learning.
    Educator account in Xello, Opportunities selected from side menu
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    Educator account in Xello, Opportunities selected from side menu
  2. From the Work-related learning page, next to Document centre, click View to open the list of added documents.
    Work-based learning dashboard in Xello and the cursor is clicking View next to Document center
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    Work-based learning dashboard in Xello and the cursor is clicking View next to Document center
  3. From this page, there are a few things you can do to easily view and work with documents.
    Add Contact highlighted on Contacts page
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    Add Contact highlighted on Contacts page
    • Search for a specific document by name.
    • To narrow the list, click Filters. You can filter by which school or network added the document and when.
    • Click a column name to sort the table by that column.
  4. Click the name of the document to open it in a new tab.
  5. Click the three-dot menu next to a document to Edit document details, Download, or Delete the document.
    Document center in Xello and the cursor is clicking the three-dot menu next to a document. The options in the menu are Edit document details, Download, and Delete.
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    Document center in Xello and the cursor is clicking the three-dot menu next to a document. The options in the menu are Edit document details, Download, and Delete.

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Sharing hierarchy

To maintain a clean and organised library, the Document centre uses a hierarchical sharing model, shared downwards from umbrella network, to district, to school. This ensures that high-level guidance flows down to everyone who needs it, while localised documents stay where they are most relevant.

Contributor level Who can view the document
Added at the umbrella network level WRL admin and coordinators at all child networks, and all districts and schools within those networks.
Added at the local WRL network level WRL admin and coordinators at all districts and schools within that specific local WRL network.
Added at the district/region level WRL admin and coordinators at all the schools within the district.
Added at the school level WRL admin and coordinators at that school and shared with parent district(s)

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Additional resources

  • pdfPDF
    PDFIntroduction to WRL in Xello
  • pdfPDF
    PDFTrack Gatsby Benchmarks 5 and 6 with Bulk Status Updates in WRL
  • short videoShort Video
    Short VideoHelp students thrive with Work-related learning

    Use this short overview video to get an introduction to Xello's Work-related learning module. Learn how this integrated platform opens up a world of discovery for students and educators to better prepare them for an ever-changing world.

  • pdfXello Resource
    Xello ResourceGet Started for WRL Administrators

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