View and send a fee waiver to the institution
userEducator Xello productXello 6-12 Time2 minutes

When a student has requested their fee waiver form be sent to an institution, you can send it from your educator account in Xello.

Xello has teamed up with Parchment to streamline the delivery of college applications to higher education institutions. For most colleges, you'll send the fee waiver straight to the institution using Parchment. If the college isn't in Parchment's network, you'll enter the institution's email.

In this article

View form

Before sending the fee waiver form to the institution, you may want to review what the student has uploaded for you to send.

TipTip: Complete the Authorized Official section of the form before uploading it to a Dashboard resource for your students to download and fill in. This will save you from manually editing each student's fee waiver before sending it to the institution. For more details on how to do this, check out Share the fee waiver form in Xellonew tab.

To view the student's fee waiver form:

  1. From your educator account, click Features and select College Planning.
    Click to enlarge
    • Or, from your dashboard, click the College Planning card.
  2. Next to Fee waivers, click Manage.
    College Planning page in Xello with the Fee waivers section highlighted. The cursor is clicking Manage next to Fee waivers
    Click to enlarge
    College Planning page in Xello with the Fee waivers section highlighted. The cursor is clicking Manage next to Fee waivers
  3. You'll land on the Requests tab.
  4. Search or browse for the student whose form you want to view.
  5. Next to their name, click the three-dot menu and select View form.
    Fee waivers requests page. Three dot menu next to a student is open. The menu options are View form, Send form, Upload new form, Delete request. Cursor is on View form
    Click to enlarge
    Fee waivers requests page. Three dot menu next to a student is open. The menu options are View form, Send form, Upload new form, Delete request. Cursor is on View form
  6. The form will appear on top of the current screen.
  7. If you need to make edits, such as adding the Authorized Official section, click the download button at the top of the form. Make your edits and follow Upload new form below.

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Upload new form

If you need to add the Authorized Official section or the name of the institution to the student's completed form, you can download their form, make your addition, and then upload the form back into Xello to send to the institution.

To upload a new form:

  1. From your educator account, click Features and select College Planning.
    Click to enlarge
    • Or, from your dashboard, click the College Planning card.
  2. Next to Fee waivers, click Manage.
    College Planning page in Xello with the Fee waivers section highlighted. The cursor is clicking Manage next to Fee waivers
    Click to enlarge
    College Planning page in Xello with the Fee waivers section highlighted. The cursor is clicking Manage next to Fee waivers
  3. You'll land on the Requests tab.
  4. Search or browse for the student whose form you want to update.
  5. Next to their name, click the three-dot menu and select Upload new form.
    Fee waivers requests page. Three dot menu next to a student is open. The menu options are View form, Send form, Upload new form, Delete request. Cursor is on Upload new form
    Click to enlarge
    Fee waivers requests page. Three dot menu next to a student is open. The menu options are View form, Send form, Upload new form, Delete request. Cursor is on Upload new form
  6. A modal opens with the option to drag & drop the file, or choose a local file. Locate the updated fee waiver form and click Add.
  7. Confirm it's the correct file and click Upload to replace the original fee waiver with your new one.

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Send the form to the institution

When you're ready to send the completed fee waiver form to the institution, you'll use either Parchment's network or enter the institution's email.

To send the fee waiver form to the institution:

  1. From your educator account, click Features and select College Planning.
    Click to enlarge
    • Or, from your dashboard, click the College Planning card.
  2. Next to Fee waivers, click Manage.
    College Planning page in Xello with the Fee waivers section highlighted. The cursor is clicking Manage next to Fee waivers
    Click to enlarge
    College Planning page in Xello with the Fee waivers section highlighted. The cursor is clicking Manage next to Fee waivers
  3. You'll land on the Requests tab.
  4. Search or browse for the student whose form you want to send.
  5. Next to their name, click the three-dot menu and select Send form.
    Fee waivers requests page. Three dot menu next to a student is open. The menu options are View form, Send form, Upload new form, Delete request. Cursor is on Send form
    Click to enlarge
    Fee waivers requests page. Three dot menu next to a student is open. The menu options are View form, Send form, Upload new form, Delete request. Cursor is on Send form
  6. If the institution is in Parchment's network, a message will confirm you're ready to send it. If the institution is not in Parchment's network, enter the email address.
  7. Click Send.
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