6 minutesRecommendation letters are key application documents. When multiple students have letters written and ready to send by various educators, managing them all can be overwhelming. Use the bulk send option to quickly and efficiently send all ready recommendation letters within the Parchment network in one go.
Permission types and letters of recommendation in Xello
Your educator permissions will determine what you can access and the actions you can complete in the College section in Xello. To learn more, including how to find out your permissions, check out Permissions and college applications.
| Admin | User | Limited | |
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Bulk send recommendation letters
To focus on sending recommendation letters that are ready to send, narrow the list of All document requests. You can also apply further filters, such as only your requests, by specific educator, by grade, or college, among others.
To bulk send recommendation letters:
- From your educator account, under Features, click College and select Application manager.
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- Or, from your dashboard, click the College applications banner.
- In the Document requests tile called Initial, click the number next to Letters of recommendation. This will open the list of incomplete document requests that include recommendation letters and teacher evaluations.
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- To send all the recommendation letters that are ready to send in this filtered list, click Bulk send.
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Note: If there are no recommendation letters ready to send yet, a window will pop up letting you know that bulk send is unavailable because the documents aren't ready or they're being sent outside the Parchment network. - In the Bulk send documents modal that opens, review the students with letters that are ready to send. You can view the name of the student, the college, and which documents are ready.
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- If there are students you don't want to send recommendation letters for yet, you can deselect their name. Their recommendation letters will not send.
- When you're ready, click Send.
- A banner will indicate if the documents were successfully sent.
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- If there was an issue sending the documents, you'll get an error message letting you know how many documents were sent and how many did not send. You can export the error log to Excel or a CSV file. The log won't be available after the window is closed.
- A banner will indicate if the documents were successfully sent.
Back to topBulk send multiple documents for multiple students
When you have dozens, or even hundreds, of document requests ready to go, use this method to send documents for multiple students across multiple applications. This bulk send option includes all completed documents that are ready to send via Parchment, such as transcripts, fee waivers, and letters of recommendation.
To bulk send multiple documents for multiple students:
- From your educator account, under Features, click College and select Application manager.Click to enlarge
- Or, from your dashboard, click the College applications banner.
- In the relevant Document requests tile (Initial, Mid-year, or Final), click View requests. This will open the list of incomplete document requests for that time.
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- To send all the requested documents within the Parchment Receive network, click Bulk send.
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- In the Bulk send documents modal that opens, review the documents that are ready to send. You can view the name of the student, the college, and the documents that will send.
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- If there are students you don't want to send documents for yet, you can deselect their name. Their documents will not send.
- Once you've reviewed the documents, click Send.
- A banner will indicate if the documents were successfully sent.
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- If there was an issue sending the documents, you'll get an error message letting you know how many documents were sent and how many did not send. You can export the error log to Excel or a CSV file. The log won't be available after the window is closed.
- A banner will indicate if the documents were successfully sent.
