Add and Edit Diplomas and Specializations
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Xello helps ensure students are on track to graduate with a sophisticated algorithm that checks to see that students’ course selections include all necessary requirements for graduation. As students add and remove courses from their plans, the progress bar updates showing in real time how they’re doing.

Xello also tracks specializations students work towards in conjunction with their diploma. These can go by many names - Specialist High Skills Majors in Ontario, endorsements in Texas, and A-G requirements in California to name just a few.

Graduation Diplomas include all the requirements students need to fulfill in order to earn a diploma. Students can only have one graduation diploma assigned to them.

Specializations are additional designations students can receive. Students can be assigned to multiple specializations.

noteNote: Only those with administrator access can create or make these changes. To learn more about educator access and permissions, read the article on Educator Permissions.
In this article

Add a New Diploma or Specialization

If your school or district has a new diploma or specialization available, it can be created in Xello so your students can track their progress and courses more specifically.

Create a new diploma or specialization

To create a new diploma or specialization:

  1. From your Educator Account, click Features and select Courses & Diplomas.
    Click to enlarge
  2. Click Diplomas.
    Diplomas highlighted on the Courses & Diplomas page
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    Diplomas highlighted on the Courses & Diplomas page
  3. From the top right corner, click Create Diploma.
  4. Enter the Basic Info about the diploma and click Save.
How to create a new diploma or specialization

Add requirements and courses

Once you’ve added the diploma, it’s time to add requirements and courses:

  1. Select the Requirements tab and click Add Requirement.
  2. Enter the name of the Subject Area and choose whether students should complete the requirements in specific grades or in any grade.
    noteFYI: To learn more, check out Course Requirements: Any Grade vs. Recommended Grades below.
  3. Click Save.
  4. Set the number of Credits. By default this is set to 1.
  5. Click Add Courses. You can enter a course name or course code, or you can select a discipline and browse through related courses.
  6. Select the courses that can be used to fulfill the requirements, and click Add.

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Course Requirements: Any Grade vs. Recommended Grades

When creating or editing a diploma or specialization, you'll come across a point where you need to add the Requirements necessary for the diploma or specialization.

There are two options associated with the Requirements: Any Grade or Recommended Grades.

Recommended Grades

If you choose Recommended Grades, you’ll be associating courses with specific grade levels. This is best for requirements where students take courses multiple years like English or Math.

Any Grade

If you choose Any Grade, you’ll be providing a list of courses that can be completed in any grade in the plan. This is best for requirements that must be taken at some point, but the grade may vary; Physical Education, Arts, and Foreign Language requirements may be examples of this.

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Change the Default Diploma

The Default Diploma is assigned to all students who do not otherwise have a diploma assigned to them.

To change the Default Diploma:

  1. From your Educator Account, click Features and select Courses & Diplomas.
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  2. Click Diplomas.
    Diplomas highlighted on the Courses & Diplomas page
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    Diplomas highlighted on the Courses & Diplomas page
  3. Click on the name of the diploma you want to set as the default diploma.
  4. Change the Default Diploma toggle from No to Yes.
  5. Click Save.
How to change the default diploma

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Delete a Diploma

If a diploma is no longer being used or was mistakenly created, you can delete it.

To delete a diploma:

  1. From your Educator Account, click Features and select Courses & Diplomas.
    Click to enlarge
  2. Click Diplomas.
    Diplomas highlighted on the Courses & Diplomas page
    Click to enlarge
    Diplomas highlighted on the Courses & Diplomas page
  3. Click on the name of the diploma you wish to delete.
  4. From the bottom right corner, click the Delete link.
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  5. Click OK if you're sure you want to delete the diploma.
noteNote:
  • Diplomas cannot be deleted if there are students assigned to that diploma.
  • You cannot delete the Default Diploma.

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Additional Resources

  • pdfPDF
    PDFCourse Planner Annual Tasks GuideDownload this guide for helpful reminders on what to review and update in Xello's Course Planner each year.