Create and edit events
userEducator Xello productXello 6-12 Time5 minutes

Create and manage events so your students can easily find them from the Events page in Xello or while exploring school profiles. Invite college partners, or make the event public to maximize the number of attendees. Browse events other educators have created, and share the link with students to encourage attendance.

NoteNote: Administrators and those with User level access can create events. Administrators can edit all events. Users can edit their own events.
In this article

Create an event

Events can be created at both the school and district level. If an event is created at the district level, it will show as read-only for schools.

To create an event in Xello:

  1. Click Features and select Events.
    Educator account in Xello. In the left menu, Features is open and the cursor is clicking Events
    Click to enlarge
    Educator account in Xello. In the left menu, Features is open and the cursor is clicking Events
  2. Click Create event.
    Educator account in Xello on the Events page. The cursor is clicking the Create event button.
    Click to enlarge
    Educator account in Xello on the Events page. The cursor is clicking the Create event button.
  3. Fill out the form. Fields include:
    • Title
    • Description (optional)
    • Who can attend the event (just students, or both students and colleges)
    • Whether the event is private or public. This option will only show if you make the event available to both students and colleges. If the event is private, you must invite the college. If the event is public, colleges will be able to find your event in their own Xello account.
    • Which grades can view the event
    • Date, start, and finish time
    • Location and address
  4. Click Create.
    • A green banner will indicate success.
    • The event will be visible to students once a college has been confirmed.

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Edit an event

You might need to edit an event after it’s been created. Once students have signed up for the event, you cannot change the Who can attend this event? option. Otherwise, all information for the event can be changed.

If you’ve already confirmed a college partner for an event, you can edit the event to make it private, thus keeping other colleges from requesting the spot already filled.

Those with Administrator access can edit all events, regardless of whether they created them. Those with User access can edit the events they created.

To edit an event:

  1. Click Features and select Events.
    Educator account in Xello. In the left menu, Features is open and the cursor is clicking Events
    Click to enlarge
    Educator account in Xello. In the left menu, Features is open and the cursor is clicking Events
  2. Click the date dropdown and use the calendar to pick the date the event is scheduled.
    Events page in Xello. The date range dropdown is open and the cursor is selecting a date
    Click to enlarge
    Events page in Xello. The date range dropdown is open and the cursor is selecting a date
    • If you’re unsure of the exact date, you can pick a week and use the arrows to navigate ahead or back until you find it.
  3. Locate the event and click its three-dot menu, then select Edit event.
    Educator account in Xello on the Events page. The cursor has clicked the three-dot menu next to an event and is selecting Edit event.
    Click to enlarge
    Educator account in Xello on the Events page. The cursor has clicked the three-dot menu next to an event and is selecting Edit event.
  4. Make your changes and click Save.
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