Document center in WBL

WBL Admin & Coordinator Xello product

Xello 6-12 Time

6 minutes

When it comes to helping students with Work-based learning, managing documentation such as templates, forms, and safety lists is an important factor. However, managing all these documents across multiple schools and districts can quickly become a logistical hurdle.

Consider the WBL Document center a centralized hub for resource management, ensuring that every coordinator and administrator has the exact tools they need at their fingertips.

Note: This is for educators who are assigned the role of WBL Administrator or WBL Coordinator. To learn more about WBL permissions, check out Work-based learning roles.

Add a document

All document management, including adding new documents, can be done from the Document center. Any documents you add will be visible to WBL admin and coordinators in linked schools and districts. For more details about who can view which documents, check out Sharing hierarchy below.

To add a document:

From your educator account, click Features and select Work-based learning.
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From the Work-based learning page, next to Document center, click View.
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Click Add document.
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Fill in the Document details. A name for the document is required, but a description is optional.
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Click Add file to drag and drop or choose the file locally from your device.
Click Add document.
- A success banner will indicate the document has been uploaded.

Work with added documents

Once a document has been added, you can view and download the document, edit the details, or delete the document.

To work with uploaded documents:

From your educator account, click Features and select Work-based learning.
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From the Work-based learning page, next to Document center, click View to open the list of added documents.
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From this page, there are a few things you can do to easily view and work with documents.
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- Search for a specific document by name.
- To narrow the list, click Filters. You can filter by which school or network added the document and when.
- Click a column name to sort the table by that column.
Click the name of the document to open it in a new tab.
Click the three-dot menu next to a document to Edit document details, Download, or Delete the document.
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Sharing hierarchy

To maintain a clean and organized library, the Document center uses a hierarchical sharing model, shared downwards from umbrella network, to district, to school. This ensures that high-level guidance flows down to everyone who needs it, while localized documents stay where they are most relevant.

Contributor level	Who can view the document
Added at the umbrella network level	WBL admin and coordinators at all child networks, and all districts and schools within those networks.
Added at the local WBL network level	WBL admin and coordinators at all districts and schools within that specific local WBL network.
Added at the district level	WBL admin and coordinators at all the schools within the district.
Added at the school level	WBL admin and coordinators at that school and shared with parent district(s)

Additional resources

PDF

PDFIntroduction to WBL in Xello
Short Video

Short VideoHelp students thrive with Work-based learning
Use this short overview video to get an introduction to Xello's work-based learning module. Learn how this integrated platform opens up a world of discovery for students and educators to better prepare them for an ever-changing world.
Recorded webinar

Recorded WebinarThe Basics: WBL in Xello for Admin
Recorded webinar

Recorded WebinarBeyond Basics: WBL Learning in Xello for Admin
Xello Resource

Xello ResourceGet Started for WBL Administrators