Update and manage student requests as a WRL admin
userEducatorTime2 minutes

Once a student has been set up with, completed, or cancelled an Opportunity, update their request status to easily keep track of, and report on, progress.

In this article

Update a student's request status

To update an individual student's request status:

  1. Log into the WRL Admin workspace.
    WBL Admin tile highlighted
    Click to enlarge
    WBL Admin tile highlighted
  2. In the left menu, click Opportunities, and select Requests.
    Click to enlarge
  3. Tick the box of the name of the student whose status you'd like to update.
  4. Click Change status.
    Click to enlarge
  5. Select the new status. Your options are: 
    • Requested
    • Setup underway
    • Application submitted
    • Scheduled
    • Hired/Selected
    • Canceled
    • Completed
    Click to enlarge
  6. Click Apply.
    • The status will immediately show for the student in their Xello account.

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Update multiple student requests

To update the request status of multiple students at once:

  1. Log into the WRL Admin workspace.
    WBL Admin tile highlighted
    Click to enlarge
    WBL Admin tile highlighted
  2. In the left menu, click Opportunities, and select Requests.
    Click to enlarge
  3. Click the tickbox beside each student whose status you'd like to update.
    multiple students selected on requests page
    Click to enlarge
    multiple students selected on requests page
  4. From the top of the list, click Change Status.
    change status link
    Click to enlarge
    change status link
  5. Select the new status. Your options are: 
    • Requested
    • Setup underway
    • Application submitted
    • Scheduled
    • Hired/Selected
    • Canceled
    • Completed
    Click to enlarge
  6. Click Apply.
    • The status will immediately show for the student in their Xello account.

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Add requests on behalf of students

As a WRL Admin, you can add a request for an Opportunity on a behalf of a student.

To make a request for an Opportunity on behalf of a student:

  1. Log into the WRL Admin workspace.
    WBL Admin tile highlighted
    Click to enlarge
    WBL Admin tile highlighted
  2. In the left menu, click Opportunities, and select Requests.
    Click to enlarge
  3. Click the Add Request link.
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  4. Enter the name of the student. Auto-fill will suggest students as you type.
    • Multiple students can be added by typing and selecting the students, or by clicking Select students to pull up the student list.
    Click to enlarge
  5. Enter the Opportunity name. Auto-fill will suggest existing opportunities as you type.
  6. Select a Status.
  7. Add Total hours if necessary.
  8. Click Save.

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Additional resources

  • pdfPDF
    PDFIntroduction to WRL in Xello

    Get a brief introduction to Work-based learning in Xello.

  • pdfPDF
    PDFTrack Gatsby Benchmarks 5 and 6 with Bulk Status Updates in WRL
  • pdfXello Resource
    Xello ResourceGet Started for WRL Administrators

    If you're a WBL admin, use the resources on this page to learn more, and to find shareable resources to help you get started.

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