Access WRL in Xello

To access WRL in Xello:

1. From your educator account, click Features and select Work-related learning.
   

   Click to enlarge

   
2. From this landing page, use the shortcuts to quick access pending student requests, student-sourced opportunities, and student hours that require attention. You can also explore Student opportunities, Educator opportunities, or available Companies.
   

   Click to enlarge

   

Add a student opportunity

Whether it’s an internship, work experience, job shadow, apprenticeship or more, you can add work-related learning opportunities directly in Xello for students to discover and request.

Note: This is for educators who are assigned the role of WRL Administrator. To learn more, about WRL permissions, check out Work-related learning roles.

Tips when creating an opportunity: 

• Fill out as many fields as possible - give students all the information you have available.
• If you want to ensure the time students complete is verified by supervisors, mark E-verification of hours as required.
• Set a schedule for when students are required to submit their hours. The default option is Flexible, but you can set the cadence to Weekly, Bi-weekly, or Monthly. To learn about the student experience, check out how students Track their hours for an opportunity.
• Add an Opportunity tag with a keyword to identify and track the opportunity in reports later.
• No need to immediately make it Active. You can add opportunities well in advance, toggle them as Inactive, and later return to make it active for students when the timing is right.

To add an opportunity:

1. From the Work-related learning page, next to Student opportunities click View.
   

   Click to enlarge

   
2. Click Add opportunity.
   

   Click to enlarge

   
3. Fill out the required information.
   A few tips:
   • Add a tag to the opportunity so you can easily identify, sort, and filter the data by tags in an opportunity report.
   • Make sure to add relevant career clusters to the opportunity. This will ensure students are matched to opportunities based on their interests. Students will also be able to filter opportunities by career clusters to find those that are most relevant to them.
   • If the opportunity requires students to apply directly to the company, be sure to toggle Taking direct applications only to Yes. Once you switch the toggle, you'll be required to enter the application link.
4. Once you’re done, click Preview to see how the opportunity will look for students.
5. Once you're happy with how it looks, click Save.

Manage student-sourced opportunity permissions

You can turn on or off the ability for students to create their own opportunities in Xello. You’ll be able to filter the list of students so you can change permissions for select years, groups, or students.

If this feature has been disabled, when students navigate to their My opportunities page, they’ll see a banner indicating the Add opportunities feature has been turned off by their school.

Banner on the student's My opportunities page indicating the ability to add opportunities has been turned off.

To manage student-created opportunity permissions:

1. From your educator account, click Features and select Work-related learning.
   

   Click to enlarge

   
2. Click Settings.
   

   Click to enlarge

   
3. Next to Student-created opportunities, click Manage to open the student list.
   

   Click to enlarge

   
4. To narrow the list, click Filters and choose from Year, Group, or Opportunity creation status. Click Apply.
   

   Click to enlarge

   
5. Select the students you want to apply the change to.
   • Click the Selected (0) box to select all the students on the list.
6. Click the Opportunity creation dropdown.
   

   Click to enlarge

   
7. Select Enable or Disable.
8. Confirm your change and click Ok.
   

   Click to enlarge

   

Review a student-sourced opportunity

If a student finds an opportunity on their own, outside of Xello, they can add it and submit the opportunity for review and approval.

FYI: Check out How students add an opportunity to learn what the student experience is like.

How to review a student's added opportunity:

1. From your educator account, click Features and select Work-related learning.
   

   Click to enlarge

   
2. In the card called Student-sourced opportunities, click the number of reviews required. This opens the filtered list of opportunities students have found themselves and which require educator approval.
   

   Click to enlarge

   
   • Alternatively, next to Student opportunities,click View. You can then filter and find the opportunity from the full list of requests.
     

     Click to enlarge

     
3. Opportunities awaiting approval will have the Approval status of Pending. Locate the student's opportunity and click on their name.
   

   Click to enlarge

   
4. Review the opportunity they submitted to make sure it has the necessary information. If everything is as it should be, click Approve. If anything is missing or incorrect, click Decline.
   • If you're declining, a modal will open with space for you to enter what changes are needed for the opportunity to be approved.
     

     Click to enlarge

     

Additional resources