Upload a recommendation letter
userEducator Xello productXello 6-12 Time4 minutes

Students use Xello to request a teacher, mentor, or other respected figure in their life to send a recommendation letter on their behalf to the institution of their choice. This recommendation letter is your chance to sing the student's praises and help them stand out in the crowd of applicants.

In this article

Upload as an external referrer or through email

If you're an external referrer, you'll receive an email request where you'll be directed to a referrer upload page with Xello. This page is unique to you and does not require you to sign in. From this page, view the personal note your student has written, get tips on how to write the letter, and upload your finished PDF version. Once it's uploaded and you're ready to click Send, your letter will be sent to the college of the student's choosing.

TipTip: We recommend using Microsoft Word or Google Docs to easily convert your letter to PDF. For help on how to convert a document to PDF, check out Create a PDF.

To upload a recommendation letter without a Xello account:

  1. Open the email from Xello with the notification that a student has requested you send a recommendation letter on their behalf.
  2. Click View request to open Xello's referrer page for your recommendation letter request.
    noteNote: If you're unable to click the View request button, copy and paste the link below it into your browser.
  3. Take this opportunity to:
    • View the student's personal note to you.
    • Click View tips for idea-starters on what content to include in the recommendation letter.
  4. Click Upload PDF to locate the recommendation letter on your computer or device.
    Click to enlarge
  5. Click Choose a local file to add the recommendation letter. Ensure it's the PDF version.
  6. Once you've found and selected the file, click Add.
  7. To double check you've uploaded the correct file, the file name is visible where the Upload PDF button was.
  8. When finished, click Send.
    Click to enlarge
  9. If the institution is in-network, click Send in the modal window. If the institution is out-of-network, choose between: the admissions office email, manually entering the email address, or assigning it to Xello administrator at your school.

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Upload from Xello

If you're a Xello administrator or educator, you can complete student requests right in your Xello account. Rather than accessing the request via email, log in to your Xello account to view all student requests. Click into a student's request to view their personalized note, upload your completed letter, and send it to the institution.

To upload a recommendation letter from your educator account: 

  1. From your Educator account, click Features and select College Planning.
    Click to enlarge
    • Or, from your dashboard, click the College Planning card.
  2. Next to Recommendation letters, click Manage.
    Recommendation Letters tile highlighted on College Planning page
    Click to enlarge
    Recommendation Letters tile highlighted on College Planning page
  3. Locate the student request you want to complete and click Upload letter to view the personalized student request.
    Click to enlarge
  4. Take this opportunity to:
    • View the student's personal note to you.
    • Click View tips for idea-starters on what content to include in the recommendation letter.
  5. Click Upload PDF to locate the recommendation letter on your computer or device.
    Click to enlarge
  6. Click Choose a local file to add the recommendation letter. Ensure it's the PDF version.
  7. Once you've found and selected the file, click Add.
    • To double check you've uploaded the correct file, the file name is visible where the Upload PDF button was.
  8. When finished, click Send.
    Click to enlarge
  9. If the institution is in-network, click Send in the modal window. If the institution is out-of-network, choose between: the admissions office email, manually entering the email address, or assigning it to Xello administrator at your school.