How students request documents for Common App
userEducator Xello productXello 6-12 Time7 minutes

For colleges that use Common App for the application process, students use Xello to request their documents are sent to the colleges of their choice.

When students apply to colleges that use Common App, they'll send their document requests through Xello. They'll request that counselors send transcripts and other necessary school reports and forms. They'll request teachers write and send a teacher evaluation to each of their chosen colleges.

Students can see which colleges use Common App in the College Planning section in their account in Xello. The Common App logo will be next to the college name. Students only need to assign one counselor. The counselor gets a notification that they have a request. The counselor sends the student's transcript and forms to every Common App college the student wants to apply to.

Teacher evaluations work similarly. Students send a request to a teacher for an evaluation. The teacher will receive a notification. Once the teacher writes the letter, they'll send it to all the colleges the student has requested. Teachers should make sure to write the letter to the student's accomplishments and not to the institution specifically.

noteNote: Only colleges that have teamed up with Common App will use this workflow to request counselor forms (including transcripts) or teacher evaluations (or recommendation letters). For information on how to send a transcript or recommendation letter to a college without Common App, check out: How students request a transcript or How students request a recommendation letter.
In this article

How students request counselor forms

Students use Xello to request their necessary application forms be sent. Necessary forms can include transcripts. How students request counselor forms for Common App colleges:

  1. From their dashboard, under Quick links, students click College Planning.
    Click to enlarge
  2. They click View my applications to see the full list of colleges they’re tracking.
  3. They click on a college with the Common App logo to open a brief profile of that college.
  4. Next to Counselor forms, they click Assign counselor to open the list of counselors at their school.
  5. They choose their counselor and click Select.
    • They have the option to deselect and Remove that counselor to select another.
  6. The student clicks Send and is returned to the college page.
    • A banner at the top of the page indicates success.

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How students request teacher evaluations

Students use Xello to request teacher evaluations for Common App colleges. Teachers only need to fill this out once for it to be sent to every Common App college the student has saved. Make sure the letter is specific to the student’s accomplishments and not to the institution.

How students request teacher evaluations:

  1. They navigate to the application profile for the college to which they want a teacher evaluation sent.
    • For a reminder, follow steps 1 through 3 above.
  2. Next to Teacher evaluations, they click Request to open the list of every educator at their school in Xello.
    • They can also search for teachers at other schools in their district who also use Xello with Common App enabled. This search is useful for students who have transferred schools and want to request an evaluation from an out-of-school teacher.
  3. They choose the referrer they'd like and click Select to begin filling out the Teacher Evaluation request.
  4. Once finished, they click Send and are returned to the college page.
    • A banner at the top of the page indicates success.
Requesting Your Documents for Common App Colleges 1:43
TipTip: Share this short video with your students. Link to it on their dashboard Resources, place it in an Assignment, or message the link to your student groups in Xello. This video is also available in Spanish new tab.

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Additional resources

  • pdfPDF
    PDFCommon App guide
  • pdfPDF
    PDFStudent guide for Common App and Xello
  • pdfPDF
    PDFCommon App teacher recommender guide
  • live webinarWalkthrough
    WalkthroughCommon App integration walkthrough
  • pdfPDF
    PDFCommon App annual tasks

    A guide to help admin and counselors with wind-down tasks before the end of the Common App school year and start-up tasks before the next.

  • live webinarRecorded WEbinar
    Recorded WebinarXello and Common App 101
  • short videoShort Video
    Short VideoLinking your Common App to Xello

    A student-facing video covering how students link their Common App account with Xello (also available in Spanish).

  • short videoShort Video
    Short VideoRequesting your documents for Common App

    A student-facing short video that walks through how to request documents for Common App in Xello (also available in Spanish).

  • pdfShort Video
    Short VideoXello's Common App integration for counselors

    A short video to walk counselors through how to integrate and begin completing tasks for Common App in Xello.

  • pdfShort Video
    Short VideoCommon App teacher recommender through Xello

    A quick overview of how teachers complete teacher evaluations for students applying to Common App colleges.